Toolbox — For Training and Youth Work
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Exercise
The exercise providing the space for practice of building the EVS partnership between the sending and hosting organisation from at the early stage and especailly focuse on the selection of the EVS volunteer and the strenght of the quality partnership.
To summarise what participants already know about partnership and project management within the EVS project.
To practice the partnership including all EVS actors
To reflect the importance of the quality partnership and its strenghts
To develop the essential steps for the quality cooperation and the selection of the EVS volunteer
To raise the awarenss on the individual and specific issues related to each EVS volunteer
Participants are divided in the group of 3 - 4 participants.
Pictures of young people are mounted on a wall outside of the main plenary room with a distance comfortable for small groups to stand near a picture and see details. They are suggested to invent an organisation they work for i.e. what they do, what are the main fields of work, who are the target groups. The organisations is preparing for the hosting of EVS volunteer whom they need to select a volunteer for their organisation. When the groups go out for selection they will see only pictures of people. They have 5 minutes to decide and come back to the plenary.
The groups are asked if the selection was done and if done than "What they took into consideration and if not why and what would be their next step?". While one trainer is facilitating the sharing in the plenary the other adds the tags with country names near the pictures of potential volunteers. When it is done and explanations of the "organisations" is finished they can have one more look at the pictures and can change their opinion about the first choice. After 5 minutes all groups are invited back to the plenary and explain their choices. The question to ask if they changed their minds. If yes, what influenced? If not why? If they still cannot make a choice what information do they miss? While the discussion the second trainer attach to some of the volunteers the motivation letters and CV ( in some cases both) or either the letter formt he sending organisations by the pictures of young people.
The organisations are invited to the pictures again and suggested to get more information about their candidates. For 15 minutes the "organisations" can check the motivation letters and other documents of the potential volunteers. After they have finished the groups comes back to the plenary and present their choices and share their reasons. The questions to ask are: If you changed your mind or not from the beginning if the selection process. If yes what influenced the decision if not why? After the discussion the whole group is invited for debriefing.
The questions to ask:
What was the key information that influenced your choice?
What were the key factors that prevented you from the choice and rejected the candidates?
Did the additional information change of opinions about the candidates?
What do you need to know about a volunteer to make a selection?
Where can you get this information? From which sources it is possible to get the most objective information about potential volunteers?
Important is to take into consideration the flow of the previous sharing in the plenary and adad the final debriefing. The main focus should sta on the quality partnership and contact with the sending organisation.
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http://toolbox.salto-youth.net/1325
This tool is for
EVS coordinators, group of 15 - 25 participants
and addresses
Voluntary Service, Project Management
It is recommended for use in:
Action 2 (European Voluntary Service)
Materials needed:
Pictures of young people from magazines/newspapers or real photos, B&W so they look like sent via e-mail and printed on an ordinary printer (up to 15), Motivation letters, CV or information from the sending organisation about young people willing to come for EVS (can be even real, but without names and personal details, like names of organisations and contact information) the same amount as pictures (possibility to combine CV and ML or one of them), paper tags with names of countries – the same amount as pictures and motivation letters. Two persons would be ideal to run the exercise.
Duration:
90 min
The tool was created by
EastWestEVS TC, Bulgaria, October 2011
in the context of
Iva Havlickova
The tool has been experimented in
EastWestEVS TC
The tool was published to the Toolbox by
Iva Maciá Havlíčková (on 27 January 2012)
and last modified
10 December 2011
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